This privacy policy informs you about the type, scope, and purpose of the processing of personal data (hereinafter referred to as "Data") within our online offering and the associated websites, functions, and content, as well as external online presences, such as our social media profiles (hereinafter collectively referred to as the "Online Offering"). Regarding the terminology used, e.g., "processing" or "controller," we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).
Controller
Yasmine, Russo / Bluedoor GmbH, unitedseedbanks.com Thalbachgasse 4 6900 Bregenz, Austria info@unitedseedbanks.com Legal Notice
Types of Data Processed
- Inventory data (e.g., names, addresses)
- Contact data (e.g., email, phone numbers)
- Content data (e.g., text entries, photographs, videos)
- Usage data (e.g., visited websites, interest in content, access times)
- Meta/Communication data (e.g., device information, IP addresses)
Categories of Data Subjects
Visitors and users of the Online Offering (hereinafter also referred to as "Users").
Purpose of Processing
- Provision of the Online Offering, its functions and content
- Responding to contact inquiries and communication with users
- Security measures
- Reach measurement/Marketing
Terminology Used
"Personal Data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
"Processing" means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means. The term is broad and covers virtually any handling of data.
"Pseudonymisation" means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location, or movements.
The "Controller" is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
"Processor" means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
Relevant Legal Bases
In accordance with Article 13 GDPR, we inform you of the legal bases for our data processing. If the legal basis is not stated in the privacy policy, the following applies: The legal basis for obtaining consent is Article 6(1)(a) and Article 7 GDPR; the legal basis for processing to perform our services and carry out contractual measures as well as respond to inquiries is Article 6(1)(b) GDPR; the legal basis for processing to fulfill our legal obligations is Article 6(1)(c) GDPR; and the legal basis for processing to safeguard our legitimate interests is Article 6(1)(f) GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.
Security Measures
In accordance with Article 32 GDPR, we take appropriate technical and organisational measures, considering the state of the art, implementation costs, the nature, scope, circumstances, and purposes of processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, to ensure a level of security appropriate to the risk.
These measures include, in particular, safeguarding the confidentiality, integrity, and availability of data by controlling physical access to the data, as well as access, input, transfer, ensuring availability, and separation of data. Furthermore, we have established procedures that ensure the exercise of data subject rights, data deletion, and responses to data threats. Additionally, we consider the protection of personal data already during the development or selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default (Article 25 GDPR).
Cooperation with Processors and Third Parties
If we disclose data to other persons and companies (processors or third parties) within the scope of our processing, transmit it to them, or otherwise grant them access to the data, this is only done on the basis of a legal permission (e.g., if a transfer of data to third parties, such as to payment service providers, is necessary for the performance of the contract pursuant to Article 6(1)(b) GDPR), you have consented, a legal obligation provides for this, or on the basis of our legitimate interests (e.g., when using agents, web hosts, etc.).
If we commission third parties to process data on the basis of a so-called "data processing agreement," this is done on the basis of Article 28 GDPR.
Transfers to Third Countries
If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of using third-party services or disclosing or transferring data to third parties, this will only take place if it is necessary for the fulfillment of our (pre-)contractual obligations, on the basis of your consent, due to a legal obligation, or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the data to be processed in a third country only if the special requirements of Articles 44 et seq. GDPR are met. This means that processing takes place, for example, on the basis of special guarantees, such as the officially recognised determination of a level of data protection corresponding to the EU (e.g., for the USA through the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").
Rights of Data Subjects
You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and to access such data and to receive further information and a copy of the data in accordance with Article 15 GDPR.
You have the right, in accordance with Article 16 GDPR, to request the completion of data concerning you or the rectification of inaccurate data concerning you.
You have the right, in accordance with Article 17 GDPR, to demand that relevant data be erased immediately, or alternatively, in accordance with Article 18 GDPR, to demand restriction of the processing of the data.
You have the right to receive the data concerning you, which you have provided to us, in accordance with Article 20 GDPR, and to demand its transmission to other controllers.
Furthermore, you have the right, in accordance with Article 77 GDPR, to lodge a complaint with the competent supervisory authority.
Right of Withdrawal
You have the right to withdraw granted consents in accordance with Article 7(3) GDPR with effect for the future.
Right to Object
You may object to the future processing of data concerning you in accordance with Article 21 GDPR at any time. The objection may be made in particular against processing for direct marketing purposes.
Cookies and Right to Object to Direct Marketing
"Cookies" are small files that are stored on users' computers. Different information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after their visit within an online offering. Temporary cookies, or "session cookies" or "transient cookies," are cookies that are deleted after a user leaves an online offering and closes their browser. Such a cookie may store, for example, the contents of a shopping cart in an online shop or a login status. Cookies that remain stored even after the browser is closed are referred to as "permanent" or "persistent." For example, the login status can be saved if users visit it again after several days. Likewise, the interests of users can be stored in such a cookie, which is used for range measurement or marketing purposes. "Third-party cookies" are cookies that are offered by providers other than the controller who operates the online offering (otherwise, if they are only its cookies, they are referred to as "first-party cookies").
We may use temporary and permanent cookies and provide information about this in our privacy policy.
If users do not want cookies to be stored on their computer, they are asked to disable the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies may lead to functional restrictions of this online offering.
A general objection to the use of cookies used for online marketing purposes can be declared for a large number of services, especially in the case of tracking, via the US site http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by disabling them in the browser settings. Please note that not all functions of this online offering may then be available.
Deletion of Data
The data processed by us will be deleted or its processing restricted in accordance with Articles 17 and 18 GDPR. Unless explicitly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means the data will be blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.
According to legal requirements in Germany, storage is particularly for 10 years in accordance with §§ 147 (1) AO, 257 (1) nos. 1 and 4, (4) HGB (books, records, management reports, accounting vouchers, commercial books, documents relevant for taxation, etc.) and 6 years in accordance with § 257 (1) nos. 2 and 3, (4) HGB (commercial letters).
According to legal requirements in Austria, storage is particularly for 7 years in accordance with § 132 (1) BAO (accounting documents, receipts/invoices, accounts, vouchers, business papers, statement of income and expenses, etc.), for 22 years in connection with real estate, and for 10 years for documents in connection with electronically provided services, telecommunications, broadcasting, and television services provided to non-entrepreneurs in EU member states and for which the Mini-One-Stop-Shop (MOSS) is used.
Business-Related Processing
Additionally, we process contract data (e.g., subject matter of the contract, term, customer category) and payment data (e.g., bank account, payment history) of our customers, prospects, and business partners for the purpose of providing contractual services, service, and customer care, marketing, advertising, and market research.
Order Processing in the Online Shop and Customer Account
We process our customers' data as part of the ordering process in our online shop to enable them to select and order the chosen products and services, as well as their payment and delivery, or execution.
The processed data includes inventory data, communication data, contract data, payment data, and the persons affected by the processing include our customers, prospects, and other business partners. The processing is carried out for the purpose of providing contractual services within the operation of an online shop, billing, delivery, and customer services. We use session cookies to store the contents of the shopping cart and permanent cookies to store the login status.
The processing is carried out on the basis of Article 6(1)(b) (execution of order transactions) and (c) (legally required archiving) GDPR. The information marked as required is necessary for the establishment and fulfillment of the contract. We only disclose the data to third parties within the scope of delivery, payment, or within the scope of legal permissions and obligations towards legal advisors and authorities. The data is only processed in third countries if this is necessary for the fulfillment of the contract (e.g., upon customer request for delivery or payment).
External Payment Service Providers
We use external payment service providers through whose platforms users and we can conduct payment transactions (e.g., each with a link to the privacy policy: PayPal https://www.paypal.com/de/webapps/mpp/ua/privacy-full, Klarna https://www.klarna.com/de/datenschutz/, Skrill https://www.skrill.com/de/fusszeile/datenschutzrichtlinie/, Giropay https://www.giropay.de/rechtliches/datenschutz-agb/, Visa https://www.visa.de/datenschutz, Mastercard https://www.mastercard.de/de-de/datenschutz.html, American Express https://www.americanexpress.com/de/content/privacy-policy-statement.html).
In the context of the fulfillment of contracts, we use payment service providers on the basis of Article 6(1)(b) GDPR. Otherwise, we use external payment service providers on the basis of our legitimate interests pursuant to Article 6(1)(f) GDPR to offer our users effective and secure payment options.
The data processed by the payment service providers includes inventory data, bank data, passwords, TANs, contract, sum, and recipient-related information. The data entered is only processed and stored by the payment service providers. We do not receive any account or credit card-related information, but only information with confirmation or negative information about the payment. Under certain circumstances, the data may be transmitted by the payment service providers to credit agencies to conduct identity and credit checks.
Data Protection Information in the Application Process
We process applicant data only for the purpose and within the scope of the application process in accordance with legal requirements. The processing is carried out to fulfill our (pre-)contractual obligations within the scope of the application process pursuant to Article 6(1)(b) GDPR and Article 6(1)(f) GDPR, if the data processing becomes necessary, e.g., within the scope of legal proceedings (in Germany, § 26 BDSG also applies).
The application process requires applicants to provide us with the applicant data. The necessary applicant data results from the job descriptions and includes personal details, postal and contact addresses, and the documents belonging to the application, such as cover letter, curriculum vitae, and certificates. Applicants may voluntarily provide additional information.
By submitting the application, applicants consent to the processing of their data for the purposes of the application process in accordance with the type and scope set out in this privacy policy.
Special categories of personal data pursuant to Article 9(2) GDPR are processed if they are voluntarily communicated (e.g., health data, severe disability, ethnic origin). When such data is requested, processing also takes place pursuant to Article 9(2)(a) or (b) GDPR.
Applications can be submitted via online form or email. Online forms are encrypted; for emails, there is no encryption requirement. The data will be deleted after the application process is completed, if no employment relationship is established, at the latest after six months, subject to statutory retention obligations.
Registration Function
Users can create a user account. The required mandatory information is provided during registration and processed pursuant to Article 6(1)(b) GDPR. The processed data includes, in particular, login information (name, password, email address).
Users can be informed by email about events relevant to their account (e.g., technical changes). Upon termination of the user account, the data will be deleted, subject to statutory retention obligations. Users are responsible for backing up their data before the end of the contract.
As part of the use of our registration and login functions, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests as well as the users' interests in protection against misuse and other unauthorized use. This data is not passed on to third parties unless it is necessary to pursue our claims or there is a legal obligation to do so. IP addresses are anonymized or deleted after 7 days at the latest.
Comments and Posts
If users leave comments or other contributions, their IP addresses may be stored for 7 days based on our legitimate interests (Art. 6(1)(f) GDPR). This is for our security in case someone leaves unlawful content in comments and posts (insults, prohibited political propaganda, etc.).
We also process users' information for spam detection. For surveys, IP addresses are stored temporarily to avoid multiple votes. User information is stored permanently until the user objects.
Contacting Us
When contacting us (via contact form, email, telephone, or social media), the user's details are processed for handling the contact request pursuant to Art. 6(1)(b) (contractual relationship) and Art. 6(1)(f) GDPR. The information may be stored in a Customer Relationship Management System ("CRM System") or similar inquiry organization. We delete the requests if they are no longer required; we review the necessity every two years.
Newsletter
With the newsletter, we inform you about our products, offers, and our company. Registration is done via a double opt-in procedure; the registration date, confirmation time, and IP address are logged.
Registration data: Email address is sufficient; optionally, a name for personal addressing. Sending and success measurement are based on consent (Art. 6(1)(a), Art. 7 GDPR) or legal permission based on legitimate interest (Art. 6(1)(f) GDPR).
Cancellation/Withdrawal: The newsletter can be canceled at any time. A link to cancel is included at the end of every newsletter. We may store unsubscribed email addresses for up to three years based on our legitimate interests to prove prior consent. Individual deletion requests are possible at any time.
Hosting and Email Sending
The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, storage space, database services, email sending, security services, and technical maintenance. We process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties, and visitors to this online offering based on our legitimate interests (Art. 6(1)(f) GDPR) in conjunction with Art. 28 GDPR.
Collection of Access Data and Log Files
We, or our hosting provider, collect data on every access to the server (so-called server log files) based on our legitimate interests (Art. 6(1)(f) GDPR). The access data includes the name of the accessed website, file, date and time of access, amount of data transferred, notification of successful retrieval, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address, and the requesting provider.
Log file information is stored for a maximum of 7 days for security reasons (e.g., to investigate misuse or fraud) and then deleted. Data whose further retention is required for evidentiary purposes is exempt from deletion until the respective incident is finally clarified.
Content Delivery Network by Creoline
We use the Content Delivery Network (“CDN”) of creoline GmbH, Bergstraße 9a, 48341 Altenberge, Germany (“creoline® CDN”). A content delivery network is an online service used to deliver large media files (such as graphics, page content or scripts) via a network of regionally distributed servers. By using the creoline CDN we optimize the loading speed of our website. Processing is carried out on the basis of our legitimate interest (Art. 6(1)(f) GDPR) in a secure, efficient provision and improvement of the stability and functionality of our website. Further information can be found in creoline GmbH’s privacy policy at: https://www.creoline.com/legal/privacy/.
Integration of Third-Party Services and Content
We integrate content from third-party providers (e.g., videos, fonts) based on our legitimate interests (Art. 6(1)(f) GDPR). Third-party providers may use the IP address of users to deliver the content. Pixel tags and cookies may be used for statistical or marketing purposes.
Use of Facebook Social Plugins
We use Facebook Social Plugins (Facebook Ireland Ltd., Ireland) based on our legitimate interests (Art. 6(1)(f) GDPR). Content such as images, videos, text, or buttons allow interactions with Facebook. Plugins: https://developers.facebook.com/docs/plugins/.
Facebook receives information about the visit to the page. If the user is logged into Facebook, the visit can be assigned to their account. User profiles may be created. Users have no influence on the extent of the data Facebook collects.
Users who do not want Facebook to collect data must log out of Facebook before using the online offering and delete their cookies. Settings & objections to data use: https://www.facebook.com/settings?tab=ads, http://www.aboutads.info/choices/, http://www.youronlinechoices.com/.
